Organizing a conference
a PORT for Modern Languages tutorial
1 Introduction
1.11 What to keep in mind during the conference
Once the machinery has been set in motion, you should be able to reduce your tasks to:
- smiling, always and whatever may happen
- receiving speakers, chairs and all other participants
- being present whenever possible at all lectures and events
- indicating who to turn to for assistance
if possible leaving to assistants (postgraduate students, friends who offered their help) the duty of
- registering participants
- distributing conference packs
- collecting conference fees
- collecting receipts for all payments to be refunded
- receiving people during all conference sessions
- giving general information
- checking daily that direction signs are on/in place
- solving minor inconveniences
- reporting to you (and to all other organizers) any major inconveniences.